EMIS Student Standing Page and EMIS Student Standing Program
The fields on the EMIS Student Standing page are reported as part of the Student Standing record. Some of the fields on this page are program-tracked. If a field is program-tracked, you will need to close and open program records in order to change the value for a student. When you open or close a program record and save changes, the student's data on the EMIS Student Standing page will be immediately updated, regardless of the dates entered. The data on the EMIS Student Standing page does not reflect the student's data as of the current date.
This section includes information about the fields that can be maintained on the EMIS Student Standing page, and descriptions of the fields that are program tracked as part of the EMIS Student Standing Program.
To display the District-Defined EMIS Demographic page:
Menu path: Select Registration from the main menu, select Entry & Reports submenu, select Student District Defined, and then select EMIS Student Standing.
To change the value for a field that is program-tracked use the Programs option so you can see any related fields that you may also need to update.
To display the program information:
Menu path: Select Registration from the main menu, select the Entry & Reports submenu, select Student Demographic, and then select Programs. Click the OH616 – EMIS STUDENT STANDING Program link.
EMIS Student Standing Page Field Descriptions
| Fields | Description |
|---|---|
| Tuition Type | Select the manner in which the student is paying tuition to the reporting district. |
| District Relationship | Select the educational relationship between the student and the district. |
| Assigned Bldg Area Irn | IRN of the building the student would normally attend according to the standard district attendance policy. You only need to enter a building IRN in this field if the student is attending a building other than the building where the student should have been assigned. |
| How Received | Select the code that indicates the reason that a student is being educated or receiving services at your district. |
| How Received Irn | If the student is received from another district, enter the IRN number of the district from which your district is receiving the student. If you enter an IRN in this field, you must also enter a How Received record. |
| Sent Reason 1 | Select the reason a student is sent to another district. |
| Sent Reason 2 | Select the reason a student is sent to another district if the student is sent to a second district. |
| Sent to % of Time 1 | If the student is sent to another district, enter the IRN number of the district to which your district is sending the student. If you enter an IRN in this field, you must also enter a Sent Reason 1 record. |
| Sent to % of Time 2 | If the student is sent to two districts simultaneously, enter the IRN of the second district to which your district is sending the student. If you enter an IRN in this field, you must also enter a Sent Reason 2 record. |
| Percent of Time | The average percent of time, for the week, that the student participates in any instruction provided by a certified/licensed employee. The sum of the Sent to % of Time 1, Sent to % of Time 2, and Percent of Time values cannot be greater than 100 on a date. When you add students, the percent of time defaults to 50 if the student's grade is in the list of 50% of Time Grade Levels field in the EMIS Configuration. Otherwise, the percent of time defaults to 100. The student's percent of time is used to calculate the attendance totals that are reported to EMIS. Some Sent Reason values are exceptions to this rule. Refer to the ODE EMIS Manual for a list of the exceptions. |
| Accel Assessment Acc IRN | This will override the student's home building. Used when the student should be counted in a different building for Accountability due to acceleration for a subject. No longer reported to EMIS. |
| EMIS ID | EMIS ID being reported for the student. If this field is blank, the Student/Course Downloads option has not been run for this student. Your district can configure what is reported as the EMIS ID. This value could reflect the student's local ID, a prefix and the student's local ID, or the student's social security number. |
| Exclude from EMIS | Select if you want to exclude the student when running the Student/Course Download and EMIS Submission Files options. If this box is checked, no records will be reported for this student. |
EMIS Student Standing Program Field Descriptions
| Fields | Description |
|---|---|
| Tuition Type (FS130) | Select the manner in which the student is paying tuition to the reporting district. |
| District Relationship (FS140) | Select the educational relationship between the student and the district. |
| Assigned Bldg Area Irn (FS170) | IRN of the building the student would normally attend according to the standard district attendance policy. You only need to enter a building IRN in this field if the student is attending a building other than the building where the student should have been assigned. |
| How Received (FS180) | Select the code that indicates the reason that a student is being educated or receiving services at your district. |
| How Received Irn (FS190) | If the student is received from another district, enter the IRN number of the district from which your district is receiving the student. If you enter an IRN in this field, you must also enter a How Received record. |
| Sent Reason 1 (FS200) | Select the reason a student is sent to another district. |
| Sent Reason 2 (FS230) | Select the reason a student is sent to another district if the student is sent to a second district. |
| Sent to Irn 1 (FS210) | If the student is sent to another district, enter the IRN number of the district to which your district is sending the student. If you enter an IRN in this field, you must also enter a Sent Reason 1 record. |
| Sent to Irn 2 (FS240) | If the student is sent to two districts simultaneously, enter the IRN of the second district to which your district is sending the student. If you enter an IRN in this field, you must also enter a Sent Reason 2 record. |
| Sent to % of Time 1 (FS220) | Enter the average percent of time, for the week, that the student participates in any instruction provided by an employee at a non-EMIS reporting entity. |
| Sent to % of Time 2 (FS250) | Enter the average percent of time, for the week, that the student participates in any instruction provided by an employee at a non-EMIS reporting entity. |
| Percent of Time (FS120) | The average percent of time, for the week, that the student participates in any instruction provided by a certified/licensed employee. The sum of the Sent to % of Time 1, Sent to % of Time 2, and Percent of Time values cannot be greater than 100 on a date. When you add students, the percent of time defaults to 50 if the student's grade is in the list of 50% of Time Grade Levels field in the EMIS Configuration. Otherwise, the percent of time defaults to 100. The student's percent of time is used to calculate the attendance totals that are reported to EMIS. Some Sent Reason values are exceptions to this rule. Refer to the ODE EMIS Manual for a list of the exceptions. |
| District of Residence (FS150) | The six-digit IRN number of the city/municipal, local, or exempted village school district in which the parent(s) is a resident, if residing in-state. If your district does not use GeoCode, this program updates the District of Residence field on the Registration page. The District of Residence Override field need not be selected for the program to update the District of Residence field on the Registration page. The field does not enable/disable the program from updating the field it can only disable GeoCode from updating it. The default will be the district from the reg_district field where validation_only is “N” if the default to the District of Residency program is not there. |
| County of Residence | Select the county where the student resides. |
| SSID | The EMIS State ID for the student. This field updates the SSID field on the Personal Information page. |
| Alternate Building | If the Alternate Building is entered (and converts to a state code equiv) this will override the Entry/Withdrawal building in EMIS as the Building IRN value. This value can be overridden by using the Building Irn Override on the EMIS Student Standing page. |