Uploading Special Education Data

Format your file as specified (file format can be modified for districts, but this is the format the upload I am writing will be expecting):
File Format required for NJ SLEDS Special Ed Upload
- Name your file special_ed.csv
- Comma-delimited file
- You must have either the Student ID or the Student State ID filled in
- All dates should be in the format YYYYMMDD (if using a different date format, that is fine; the upload needs to be modified to tell it what format your dates are in)
- File Format:
1. - Field 1: Student ID
  - Field 2: Student State ID
  - Field 3: Referral Date
  - Field 4: Parental Consent Date
  - Field 5: Eligibility Determination Date
  - Field 6: Initial IEP Meeting Date
  - Field 7: Most Recent IEP Meeting Date
  - Field 8: IEP Begin Date
  - Field 9: IEP End Date
  - Field 10: Reevaluation Date
  - Field 11: Process Delay Begin Date
  - Field 12: Process Delay Reason
  - Field 13: Placement Begin Date
  - Field 14: Placement Code
  - Field 15: Placement End Date
  - Field 16: Related Services – Counseling Begin Date
  - Field 17: Related Services – Counseling
  - Field 18: Related Services – Counseling End Date
  - Field 19: Related Services – Occupational Therapy Begin Date
  - Field 20: Related Services – Occupational Therapy
  - Field 21: Related Services – Occupational Therapy End Date
  - Field 22: Related Services – Physical Therapy Begin Date
  - Field 23: Related Services – Physical Therapy
  - Field 24: Related Services – Physical Therapy End Date
  - Field 25: Related Services – Speech Language Therapy Begin Date
  - Field 26: Related Services – Speech Language Therapy
  - Field 26: Related Services – Speech Language Therapy End Date
  - Field 27: Related Services – Other Begin Date
  - Field 28: Related Services – Other
  - Field 29: Related Services – Other End Date
- For all the related Services fields above, set the codes (Field 17, Field 20, Field 23, and so on) to Y if they receive those services, leave blank if they do not. So, only Y's should appear in those fields. If you report a Y, then the corresponding Begin date should be valued. The End date may be blank if they did not exit.
- If you enter a Process Delay Reason – you must also include a begin date
- If you include a Placement Code – you must also include a Begin Date
Load your file to eSchoolPlus using the Upload File utility (Administration > Utilities > Download & Upload > Upload File.
- Browse to the special_ed.csv file & select it.
- Click Upload. The file will appear in Tasks/Reports.
Run the Upload
- Administration > Utilities > Download & Upload > Run Upload
- Select the pre-defined Upload NJ-SE.

Note: If you upload the same file twice, you get duplicate records. Run the Clear NJ SLEDS Info option before uploading. The upload doesn't know not to include the same record again; this is fine for the Submission file.