Student UIC Processing

This section describes how to upload the student UIC from an XML file.

Student UIC Processing with XML File

1. Save the UIC file from the state in an easy to find directory (Desktop; My Documents; etc.).
2. Rename the file you got from the state to uic.xml (or whatever you will remember).
3. Select Regulatory > MI Utilities > MI Utilities > SDS UIC XML Import.
4. Click Choose File to find the file from Step 1.  After you find the file, click Open. Note that the options available to find a file may differ based on the browser you are using.
5. Click Run to import the data in the file.
6. Upon completion, open the MI SDS UIC Import Log file and review any error information encountered during processing.

Import Processing / Log file information

• If your student had a state ID and the file is now trying to assign the student a new state ID; it will move that original state ID to the previous state ID field and save the new state ID in the state ID field on the Personal Page.  This processing applies if the District Definition is defined to save the state ID in the ID to Save in Previous ID Field.
• If the state ID that is trying to be assigned has already been assigned to another student in your district – it will not load that state ID and it will log a message in the Interface Upload Log file.  The message will read: "Cannot Update State ID; State ID:xxxxxxx Already exists for another student ID."
• If the student ID in the file does not exist in registration it will log the following message in the Interface Upload Log file, "Cannot Update State ID; Student ID: xxxxxx does not exist in the Personal table."
• If the student ID has already been assigned that same state ID you will get the following message in the log file: "Not Updating State ID;xxxxx Already exists for student ID xxxxxx being processed." (this message will only appear if it tries to upload the exact same state ID number for the same student)
• If you have blank lines in the file, you will get the following message in the log file (one for each blank line): "Cannot Update State ID; Student ID: does not exist in the Personal table."  This error just means there were blank lines that were skipped, so you can ignore it.  You will also get a message about the Header row that will read: "Cannot Update State ID; Student ID:LocalIdent does not exist in the Personal table."  You may also ignore this error.
• Check your students and verify they now have UICs (State IDs) on the Personal page.