Generate Course Staff Date-Tracking Data

Scheduling > Utilities > Setup Mass Updates > Generate Course Staff Date-Tracking Data

This feature creates the initial staff date records for courses once a building is ready to do so. The user can choose to exclude staff members, if desired. All available course-sessions are available to be updated. The user can also choose to remove specific courses from the utility by clicking Delete.

To run Generate Course Staff Date-Tracking

Select Scheduling > Utilities > Setup Mass Updates > Generate Course Staff Date-Tracking Data.
Specify how to create records in the fields.
Use the filter to define the criteria to select the courses to process. Then click Load to display the list of applicable courses. All of these courses will be included when the utility is run.
To remove a course, select the checkbox to the left of the course name.
Once the courses have been loaded, click Run to execute the utility.

Fields	Description
Delete Existing Course Staff Date Records	If checked, the utility will delete all existing Course Staff Date records for the selected courses.
Create Course Staff Date Records	If checked, Course Staff Date records will be created for primary and secondary staff members. If Course Staff Date records already exist for a course-session, the utility will skip that course-session.
Do Not Create Records for Staff IDs	Use the selection list to exclude any staff from the utility. The list of course-sessions below will automatically refresh to include only courses that have at least one staff member not included in the list.
Start Staff Date	Use the first date of the marking period that the course-session meets or enter a user-specified date.
Role	Select the staff member role.
DRA Role	No longer used.
Sequence Number	Enter the sequence number for the staff member, if applicable.