Course Download Summary

Use this option to review the download records for a course-section. You can select the submission for which you want to view data.  Additionally, you can select to display history for the course-section to see download records for all submissions for which there is data.

You can edit the non-key fields in download records by clicking the Select Edit Mode button. Note that you must verify that you are entering data as required by the state when you edit the download records. This page does not validate the data you enter. We recommend that you make changes to the source data and run the Populate Download Tables option if you need to correct data.

To View Download Records

1. Select Regulatory > Reports > Download Summaries > Course Download Summary.
2. Search for the course-section for which you want to review download records. Click on a link to display data.
3. Select the Record Type.
4. Select the submission you want to view from View Type field. To view all download data for the course-section, select View History. Note that the list of possible submissions includes submissions for which this course-section may not have data.
5. Click Open in New Window to view the selected record in a pop up window. This option is available for each record.

To Edit Download Records

We recommend that you make changes to the source data and run the Populate Download Tables option if you need to correct data. 

1. Display the course-section and submission you want to edit. Refer to the To view download records procedure for more information.
2. Click the Select Edit Mode button.
3. Change data as needed. Make sure that the data you enter is valid as defined by the state. This page does not validate data.  Note: These changes will not show until the Course Download is run again.
4. Set the Override Download checkbox to checked if the Populate Download Tables option should not rebuild the record. No fields in this record will be updated by the Student/Course Download option. 

To Add Download Records

1. You must be in View Mode to add a new record. This is the default view. If you are in Edit Mode, click the Select View Mode button. Add the new record for the student. Note that new records are added in View Mode and existing records are edited and deleted using Edit Mode.
2. Enter a check in the Override box if the Populate Download Tables option should not rebuild the record. No fields in this record will be updated by the Populate Download Tables option.
3. Click Save.

To Delete Download Records

1. Click the Select Edit Mode button.
2. Enter a check in the Delete box for the row.
3. Click Save. If you added or changed a record, the Record Edited box is set to checked by the system.|